The Process of Hiring an HR Company for Your Human Resources Needs

If your company has already grown beyond a point where you can use your own employees to take care of important HR matters, you might find yourself having to outsource your HR tasks to a professional human resources company. This initiative will help limit your problems and streamline the entire process of taking care of your company’s employees, their complaints and their specific requirements.

But how do you find and hire a skilled team of HR service providers that you can actually rely upon? Is there a specific process, or does it differ from one company to the other?

outsourcing HR

Before You Hire Anyone

While there are specific things you need to keep in mind that are related to your own company in particular, the process of hiring an HR company can be streamlined and standardized. There are mainly a few general points to keep in mind before outsourcing HR responsibilities:

  1. Keep track of your budget, and make sure you can afford their services. If you’ll be losing money after calculating your bottom line, then it might not be worth the cost.
  2. Is your company large enough to justify hiring an HR company? While HR companies can offer a lot of benefits, they’re not that practical when you don’t have enough work for them to do.
  3. What type of industry are you operating in? This point is extremely important, since each HR company has its own set of policies and HR strategies, and some of those will work better for managing the employees of a large manufacturing company, rather than those working in a small office.
  4. Do you already have an HR specialist? Or maybe you’ve previously hired an HR company that you don’t want to keep. In both instances, it’s important to consider your strategy of switching from one HR provider to the other, before you even consider hiring a new company.

Important Tasks for Your Transition

Once you decide on the company you wish to hire, there will be a lot of important tasks to consider as you hand over the reins to them, especially if you had your own employees taking care of HR business previously.

Assigning the HR experts their own office on the premises will be the least of your worries during this period. You’ll have to consider the strategy that they will adopt and make sure it aligns with your business’ policy and overall organizational scheme. You’ll also have to keep track of how they handle important matters such as the screening of candidates for new positions, payroll issues, or complaints from existing employees.

You might find that, because the HR experts you outsource your tasks to come from a different company, they will want to do things differently. Even though there might not be a conflict of interest, you still have to remember that this it’s the success of your company and your employees that is at stake and that you need to make sure from the start that the HR provider you choose will be able to adapt their strategies and policies to at least meet you halfway.

What Makes an Executive Search Firm Valuable

Leadership requires the ability to take the initiative and have self-confidence. Startups are often characterized by the team’s desire to do a little bit of everything, as well as to take risks. Even market-leading companies must take risks to maintain their position and keep growing. The challenge is to find leaders who can create an entrepreneurial culture, regardless of the size of the organization.

The duration of a consulting project for the recruitment of a manager can vary from one industry to another and, of course, depend on the complexity of the position. In some cases, recruitment may extend beyond the country. One of the difficulties that began to appear more and more often is related to the fact that many candidates, especially those selected for lower positions, fail to show up at interviews, citing various reasons or excuses.

The process of recruiting a manager has several stages: understanding the company’s need, search and recruitment strategy, research, direct search, database analysis (local and/ or international), sourcing, LinkedIn, etc. To these are added interviews, evaluation reports, status, etc., introduction of the short list, interviews with the employer, negotiations, closing the notice period, starting the actual job.

executive search firms

Given the complexity of the process, it is best to turn to executive search firms. The choice to collaborate with such specialists is valuable for several reasons.

  1. Recruitment time decreases

Depending on the position you want to find an executive for – top manager, senior manager, middle manager -, also depending on how permissive or restrictive the requirements and conditions for that job are and the impact it has on the business, the decision period may vary from a month (this is the optimist scenario that happens if you already know the candidate) up to a year. Of course, each project and position has its own peculiarities, so that even specialists can work on a consulting project for recruiting a junior that lasts longer than you would expect, maybe even longer than recruiting a manager. But working with an executive search firm definitely brings you faster results than if you did all this using your own resources.

  1. Understanding the factors that influence recruitment

An executive search company knows that, depending on what you are looking for – top, senior or middle manager – these factors differ: the people you talk to, the experience of your company in working with Executive Search firms, the urgency of the requirement, its clarity, what is required versus what is offered, how rare the required skills are, the key stakeholders around that role and their interests regarding that role, the quality of the available candidates, their number etc.

  1. The success of the recruitment

Once the recruitment is completed, the question arises as to how to measure the success of such a process and whether it is enough to identify the right person and hire them within the company.

Success is measured when the recruited manager integrates and starts to deliver results. At that time you realized that collaborating with an executable search firm was extremely important for these very good professional results.